Effingham Farm Homeowners Association

American Management of Virginia, Inc. ocated: 7900 Sudley Rd., Suite 600 Manassas, VA 20109 P: (703) 530-1550 F: (571) 379-4475

New homeowners should setup an account at American Management of Virginia (AMV) to gain access to the billing system and information for payment of assessments, contact information for mailing of notices and announcements (for example ... annual meeting notices, annual budgets, etc.) Once your account is setup you can log on via this webpage or on their web page to access this information. You can also setup automatic payments of your quarterly assessments through their website.

Covenants Article 6 Architectural Controls (as modified by any amendments) contains the architectual standards and how they are enforced for our community. Sec 6.1 describes the architectural change approval process. Sec 6.5 describes standards for the property and home. The Covenants assign these duties to Covenants Committee; in practice these duties are assigned to the Architectural Review Board (ARB).

Fellow owners/members living in the community voluntarily serve on the ARB.

The fastest way to get the DRA into the system is to email the complete package; the fastest way to get approval is to make sure the package is complete. Once a complete package is received it is sent to all members of the ARB for review. Per Covenants Sec 7.1 the ARB has up to 60 days to act on the request. In practice the ARB acts within days of the application and will make every attempt to expedite the owner's request to meet construction/installation schedules. Unless there are issues with the request, most are reviewed and approved within 7-14 days. Construction/installation should not begin before ARB approval is received.

Yes; The association budget runs on a calendar year basis. The budget is prepared by the treasurer based on inputs from other board members, contracts and planned activities for the year in question. The draft budget is reviewed and discussed by the board and then approved by vote of the board of directors. The approved budget is then mailed to all lot owners by the management company under a cover letter showing the new and current years budget and the amount of the new year's annual assessment.

Operating Expenses and Capital Reserve Fund. This assesment includes the estimated costs of operating the Association during the coming year and shall also include an amount sufficient to establish and maintain a reserve fund in accordance with a reserve fund budget.

Operating Expenses ... "shall be used exclusively to promote the recreation, health, safety, and welfare of the residents in the Property and for the improvement and maintenance of the Common Area, the payment of real estate taxes, assessments and utilicy services for the Common Area, management fees, administration expenses, insurance and all other costs and expenses incurred by the Association in the proper conduct of its activities." Specfically "the private roads, streets, paths, trails, sidewalks, parking facilities or other vehicular or pedestrian access facilities." Covenants Sec 5.2

Capital Reserve Fund ... is required by law to provide the reserve funds needed for the replacement of Capital Components. Per Sec 5.11 of the Covenants, the reserve fund budget shall take into account the number and nature of the replaceable assets of the Association, the expected life of each asset, and the expected repair or replacement cost of each asset. In our case the Capital Components include the roadways, right of ways, road signage and the sign at the front of the development. The funds are kept in a separate bank account.

Capital Reserve funds are used to fund replacement of Capital Componets whose value is greater than $1000 and has a useful life between 5 and 50 years.

A study to determine the necessity and amount of reserve funds required to repair, replace and restore the capital components. Why ...The study is required to protect the value of the properties, enhance the common areas and be financially prepared for scheduled expenses. By law the reserve analysis is completed every 5 years and reviewed annually by the board of directors.

Yes; Invoices for payments are sent out the month before the end of the quarter notifying each owner with the amount due for that quarter as well as any overdue assessments.

Payments can be made by check by mailing them to: American Management of Virginia, Inc. 7900 Sudley Rd., Suite 600 Manassas, VA 20109 P: (703) 530-1550 F: (571) 379-4475 Payments can also be made electronically with a credit card or checking acount through the AMV website. The system accepts one time payments and you can also setup recurring payments for each of the quarterly assessments.

Yes; Late Fee: A $25 late fee is assessed if the payment is not received by the 10th of the month that assessment is due. Insufficient Funds Fee: A $25 fee is assessed for checks or electronic payments rejected by your bank or financial institution. Electronic Payments Fee: There is a nominal fee required when making electronic payments.

Normally the board of directors meets once per month on the last Tuesday of the month with the exception of December. The board normally meets at 7:30 pm at the residence of one of the board members.. Members are always welcome at board meetings and there is time on the agenda for members to bring up issues of concern to the board. The members normally meet annually in the May time frame at a location suitable to hold all the owners

After the Annual Members meeting and the election of the directors, the board nominates and votes on the officer positions. Currently those positions are: President Vice President Secretary Treasurer

Yes; Minutes are taken at each meeting and are normally approved at the following board meeting. Approved minutes with any attachments (usually the final agenda for the meeting and the balance sheet for the month prior to the meeting), are electronically transmitted to all members, posted to this website and provided to American Management of Virginia (AMV). The minutes are located under the Documentation menu item on this website.

Directors are nominated and voted on at the Annual Members Meeting normally held in May or June of each year. If you are considering a position on the board we strongly encourge you to participate in some of the meetings to be understand how our board operates and the level of commitment required.

Each lot gets one vote.

Yes; You can serve on the Architectual Review Board (ARB) as well as participate in supporting the association thourgh activities like maintaining this website.

You can find the documents on this website. The documents are under the Documentation menu on the HoA Governance Page. This section contains the governing documents for the association including the covenants and bylaws and any amendments adopted by the owners or resolutions adopted by the board.

It Depends... The Covenants Section 7.2 (b) describes the res "a reasonable number of dogs, cats, caged birds or other small domestic animals as pets, provided: such domestic pets and/or domestic animals· are kept, bred or maintained for recreational or educational purposes and not for commercial purposes; such small domestic pets and/or domestic animals are not a source of annoyance or nuisance to the neighborhood or other Members; and, such small domestic pets and/or domestic animals are maintained in strict conformance with all laws and ordinances. For 10 Acre or Large Lots: These lots are. permitted to keep, board or raise up to six (6) horses, and up to a maximum of six (6) other domestic animals, including goats, sheep, cattle, ducks, geese and the like.

No; unless an emergency in which case the vehicle should be moved out of the lanes of traffic as much as possilbe and hazard warning lights energized.

25 mph. In addition to vehicle use, our private roads are also used by joggers, walkers and those on bicycle.

If an emergency you should immediatelly call 911 for police, fire and other emergency services. If non emergency please call the Prince William County Police Non Emergency Number (703 792-6500)

Lake Lot Owners. These two bodies of water are not common areas of the community. Lake Lots are specifically named Amendment #1 of the Covenants. They currently are Lots 28, 29, 30, 31, 32, 33, 34, 35. 36, 37, 38, 39 and 40.

YES; By wilder, we mean non-domesticated animals or as sometimes called "nuisance animals". Living in the country next to water and preserved forested lands like Quantico and the Wetlands Mitigation Bank brings out the critters ... large and small. Mammals like deer,bears, foxes, skunks, ferile cats, rabbits, squirrels and coyotes Fowl like geese, ducks, osprey, eagles and the occasional swan Reptiles like snakes Rodents like field mice, moles For the most part it is a live and let live relationship but precautions are necessary such as keeping garbage and pet foods properly contained inaccessible to these neighbors. Prince William County provides Animal Control Officer Services for "nuisance wildlife" only under specific circumstances outlined on their site on Nuisance Wildlife They offer additional information on living with these wonderful creatures on their Critter Control page. Contact Virginia Department of Game & Inland Fisheries' Virginia Wildlife Conflict Hotline (1 855 571-9003) including finding trapper's for nuisance wildlife outside the purview of Animal Control.

Yes: As such are governed by regulations established for all waters draining into the Chesapeake Bay. This includes the ponds and streams inside the Wetlands Mitigation Bank parcels. Development is restricted within 100 ft of Engh Pond and streams because these areas are within the RPA.

The "Common Area" shall mean any real property owned, leased or maintained by the Association (including the improvements thereto) for the common use and enjoyment of the Owners. With respect our our community the common area are the roads and associated right of way, the sign at the entrance on Aden Rd. and the Wetlend Mitigation Areas (Parcels A & B).

Yes ... The HoA is responsible for any portion of the lakes in the Common Area(s). These would are the ponds inside the Wetlands Mitigation Bank Lands (Parcels A & B). and No; Engh Pond and the unnamed pond located south east of Neigh Way are owned and maintained by the lake lot owners on those bodies of water.

Four; There are a total of 6 bodies of water on the property. The largest referred to as the lake is actuallly Engh Pond. The other five are designated as ponds; of which 4 are in the Wetland Mitigation Bank (Parcels A and B specifically) which is part of the Common Areas.

Yes and No; The large pond (known as Engh Pond) and the smaller pond off Neigh Way are grandfarthered as "farm ponds" however the drains to and from these ponds may be part of the stormwater management system.

None without an approved permit/exception. An administrative exception is required prior to any development including clearing of trees, vegetation, docks, piers, gazebo, decks, walkways inside the RPA.

Capital Components are the private roads, right of ways, easemets, some drainage system compoents that over the life of the development would require replacement.